Holiday Mini Sessions 2026
Mini session portrait photography · Ksenia Pro Photography, LLC
Last updated September 30, 2026
Contents
Session dates
Friday to Sunday, November 20–22, 2026, and Friday to Sunday, December 4–6, 2026
Date and time
The 20-minute session booked and paid for by the Client
Location
Ksenia Pro Photography Studio, 9318 Gaither Rd #250, Gaithersburg, MD — indoor session on the studio's holiday set
Participants
Up to 4 people included; additional participants as purchased
This agreement is between Ksenia Pro Photography, LLC, hereinafter referred to as the "Photographer", operating in the State of Maryland, and the subject(s) (if the subject is over 18 years old) or the legal guardians of minors contracting the Photographer for portrait photography, hereinafter referred to as the "Client", collectively referred to as the "Parties", for the portrait session detailed above.
The Client is the person who books and pays for the session, and who is responsible for every member of their party, including minors.
References to the Photographer in this agreement are references to the company. The Photographer performs the session through its personnel, and the session is photographed by the photographer the studio assigns to it.
Questions about this agreement: 301-381-3838 · [email protected]
The Holiday Mini Session includes:
Session fee
$579Plus sales tax
Additional high-resolution retouched photograph
$49Per image, plus tax
Additional person (5th and beyond)
$30Per person, no tax
Expedited delivery (optional)
$150No tax
Late rescheduling — a move requested less than 7 days before the session, if a time is open (see Section 6)
$100No tax
Gallery reactivation — first reactivation free (14 days); each subsequent reactivation grants 30 additional days
$49No tax
Sales tax. Maryland sales tax is charged on the session fee and on additional digital images. Separately charged service items — additional participants, expedited delivery, late rescheduling and gallery reactivation — are not taxed.
Holiday Mini Sessions are offered at one price for everyone and cannot be combined with coupons, discounts or other offers.
The total service fee is as set out in the Client's invoice.
Client will receive online access to digital proofs within 7 days of the portrait session. Photographer retains the right to edit the photographs and to omit any image.
Client will have the opportunity to select their favorite images and place the order. Final retouched downloadable high-resolution images will be delivered within 7 days of the Client submitting their selections. Additional prints or digital photographs are available for purchase à la carte.
Client understands that the digital images will be made available electronically over the internet, and that it is the Client's sole responsibility to access and download these images.
Holiday cards and gifts. The Photographer does not guarantee delivery by any particular holiday or date. Delivery times depend on the Client submitting their selections promptly. Clients who need their photos by a specific date should book the November weekend, choose their images quickly, or add expedited delivery.
The Client's gallery is active for selection and ordering for fourteen (14) days from the session date (the "Access Period"). After expiration, the gallery is deactivated.
The first reactivation is free and grants fourteen (14) additional days of access. Each subsequent reactivation is billed at a flat fee of $49 and grants thirty (30) additional days of access; this fee applies each time reactivation is needed thereafter.
The Photographer keeps a copy of the Client's images for twelve (12) months from the session date. After that period the Photographer is not responsible for storing, backing up or retrieving the images, and they may be deleted.
Downloading and backing up your images is the Client's responsibility. Please save your files somewhere safe as soon as they are delivered, and do not rely on the gallery or on the Photographer's storage as your only copy.
Expedited delivery may be added at the time of booking or after the session, subject to Photographer availability. It is not included in standard services and requires an additional flat fee of $150.
Under expedited delivery, the online proof gallery is delivered within 48 hours after the session, and final edited images are delivered within 72 hours after the Client submits their final image selections.
The Client is responsible for notifying the Photographer by direct text message or email once their final image selections have been submitted. The Photographer is not responsible for delays caused by late selection submissions or delayed communication from the Client.
After the Client submits the booking form, the Photographer emails the Client this agreement and an invoice for payment in full. Both are due within 24 hours.
No time is reserved until this agreement is signed and payment has cleared. Until then, the time remains available to other clients. If the agreement is not signed and paid within 24 hours, the Photographer may release the time without further notice.
Once payment clears, the Client receives a confirmation email with the details for the session. Payment is accepted online via major credit or debit cards.
The Client understands that by entering into this agreement, the Photographer is foregoing other photographic work, and that holiday session times are difficult to fill close to the date. In the event of a cancellation by the Client, payment is refunded as follows:
14 or more days before the session
Full refund, less a 5% processing and administration fee
7 to 13 days before the session
50% refund
Less than 7 days before the session
Non-refundable
The 5% processing and administration fee covers the non-recoverable cost charged to the Photographer by its payment provider, together with the administrative cost of processing the cancellation and re-releasing the time. It is applied only to cancellations initiated by the Client. It is not applied where the Photographer cancels or closes the studio.
Each booking may be moved once, to any open time within the 2026 Holiday Mini Session dates (November 20–22 or December 4–6, 2026), subject to availability. To request a move, the Client contacts the Photographer by email or text message.
7 or more days before the session
Free, if an open time is available
Less than 7 days before the session
$100 late rescheduling fee, and only if an open time is available. If no time is available, the cancellation terms above apply.
Refund and rescheduling deadlines are always counted from the originally booked session date, not from a new date. A session that has been moved cannot be moved again. Sessions cannot be moved to a later year, or to another session type.
Holiday Mini Sessions are held indoors, so ordinary rain or cold does not affect them. If the Photographer must close the studio or cancel a session for any reason — including severe winter weather that makes travel unsafe, a power outage, illness, emergency or force majeure — the Photographer will offer the Client a new time within the Holiday Mini Session dates where one is available. If the Client cannot attend any offered time, the Client may choose either:
If the studio remains open, the Client's own concerns about weather or travel are handled under the cancellation and rescheduling terms above.
Holiday Mini Sessions run back to back. Each session ends at its scheduled time. If the Client arrives late, the session is shortened accordingly, and no refund or extra time is given. The Client is asked to arrive 10 minutes early.
The Photographer is not responsible if the Client and/or key individuals fail to appear or to cooperate during the portrait session, or for missed images due to details not disclosed to the Photographer.
If the Client fails to appear at their scheduled session, payment is non-refundable and the session is not rescheduled. The Client is welcome to book a future mini session date at the price then in effect.
No reshoots will be provided and no payment refunded on the basis of dissatisfaction with makeup, hairstyling or similar styling decisions once the session has been completed.
The holiday set is designed by the Photographer and will be built in the studio in mid-November 2026. Any images of the set shared before then — on the website, in emails or on social media — are design mockups, not photographs of the finished set.
The finished set will follow the design, but details may differ from the mockup, including exact colors, decorations, props, furniture and layout. Such differences are not grounds for a refund, and cancellations remain subject to Section 6.
The same set is used for every session on both weekends. Decorations and props may be adjusted, repaired or replaced between sessions.
Holiday Mini Sessions take place indoors in the Photographer's studio, on a decorated set. The Client acknowledges that the set may include Christmas trees, string lights, electrical cords, breakable decorations, furniture, and decorative materials on the floor or other surfaces. Some of these may be slippery, uneven or loose, and may cling to clothing and shoes.
The Client attends voluntarily and assumes the ordinary risks of being on a decorated photography set, including slips, trips and falls, and contact with props, decorations and decorative materials.
The Client, and any accompanying adults, remain responsible at all times for the supervision and safety of all minors, every other member of their party and any pet they bring, both on the set and elsewhere in the studio and building. Posing direction given by the Photographer is creative direction only. It is not supervision, and it does not transfer responsibility for a child's safety to the Photographer. The Client is responsible for judging whether any direction is safe and appropriate for themselves and their party, and should decline anything they are not comfortable with.
The Client is responsible for their own personal property at the studio. The Photographer is not responsible for loss of or damage to personal belongings.
Except to the extent that liability cannot lawfully be limited or excluded — including for gross negligence, recklessness or intentional misconduct — the Photographer is not liable for injury, illness, or loss of or damage to property sustained by the Client or any member of their party before, during or after the session.
The Client will notify the Photographer in advance of any medical condition, mobility limitation, allergy or sensitivity (including to decorations or decorative materials), or pregnancy that may affect participation in the session.
Standard retouching includes skin retouching, stray hair removal where possible, slimming, color toning, highlight and shadow enhancement, and more.
Revision requests are not included with mini session images. Mini sessions are a reduced-scope offering; images are delivered as edited by the Photographer, in the Photographer's editing style. The Photographer does not use digital backgrounds or AI-generated elements in image editing or final retouching.
Additional retouched digital images may be purchased through the online gallery at $49 + tax per image.
While the Photographer always aims to achieve the best possible result, the final outcome may be influenced by the Client's choice of wardrobe, grooming and level of preparation. These remain the Client's responsibility and are an important part of the overall result.
The Client is obtaining prints and digital images for personal use only, and shall not resell said prints. The full-resolution digital files provided to the Client may be printed and reprinted at any printing lab without further consent from the Photographer, including for personal holiday cards.
Images may be published online on social media, personal sites and blogs. Photography credit is appreciated.
All images are copyrighted to and remain the property of Ksenia Pro Photography, LLC. The design of the holiday set is also the property of Ksenia Pro Photography, LLC.
The Client grants to the Photographer and its legal representatives and assigns the irrevocable and unrestricted right to use and publish photographs of the Client, the Client's child or children, or in which the Client may be included, for editorial, trade, advertising, promotion and other purposes, and in any other manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases the Photographer and its legal representatives and assigns from all claims and liability relating to said photographs.
The Client may request in writing that images from their session not be used for marketing purposes. Such a request will be honored from the date it is received.
The Client grants the Photographer permission to display selected images resulting from this assignment as an example of the Photographer's work and for entry into photographic competitions, and releases all claims to profits that may arise from use of the images.
The Photographer takes the utmost care with respect to the exposure, retouching and transportation of digital captures, proofs and prints. However, in the unlikely event that all originals are lost, stolen, damaged or destroyed within or beyond the Photographer's control, the Photographer's liability is limited to the refund of all payments received, or a reshoot may be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total, based on the percentage of originals lost or damaged.
In the unlikely event that the assigned photographer is injured or becomes too ill to attend the portrait session, the Photographer will make every effort to assign a replacement photographer or to offer a new time within the Holiday Mini Session dates. If neither is possible, the Client may choose a full refund with nothing deducted or a studio credit, as set out in Section 6.
The Client acknowledges that they are familiar with the Photographer's style and agrees that final images will reflect the Photographer's artistic judgment.
There may be additional charges if changes are made to this agreement. The Client may not decrease the period of the Photographer's service on the session date. Added expenses resulting from any change will be added to the final balance and paid in full by the Client prior to delivery of the online proof gallery.
If the period of the Photographer's service is cut short by reason of fire, casualty, death, act of God or other cause beyond the control of the Parties, the Photographer shall still receive the total fees outlined above.
This agreement contains the entire understanding between the Photographer and the Client. It supersedes all prior agreements between the Parties. The only way to add to or change this agreement is to do so in writing, signed by all Parties. If the Parties waive one provision of this agreement, it does not mean that any other provision is also waived.
This constitutes an order for one Holiday Mini Portrait session with Ksenia Pro Photography, LLC.